Select your cloud provider(s)

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Once you've decided what features you plan to move to the cloud, the individual capabilities of those systems, and the price you're willing to pay for them, it's time to choose a cloud provider (or providers).

See Cloud Spectator's list of the best cloud service providers for 2017.

When choosing a cloud service provider, it is important to consider all aspects of its services, cost, features, and especially security measures. In fact, security should be one of your biggest concerns when choosing a cloud provider to store sensitive donor and employee information, such as bank account information and credit/debit card numbers, driver's license or government ID numbers, and Social Security numbers.

Be sure to review the privacy policy and terms of service with a lawyer and IT expert. You want to maintain full ownership and confidentiality of any data stored on the hosting servers. If your nonprofit does not fully own the data or your data is accessible to the hosting company's employees, that company is not the right one for your nonprofit.

Nonprofits deal with a lot of sensitive data on a regular basis what makes overseas chinese in australia data valuable asset and any data repository that compromises that confidentiality risks violating any number of nonprofit data laws.

For more information on data privacy and nonprofit responsibility, be sure to read the Nonprofit Risk Center's guidance on this topic .

Migrate your data to the cloud
Cloud Data Migration - Performing Cloud Migration

When migrating data and functions to the cloud, it is best to seek advice or practical help from the provider or IT specialist to ensure that you do not lose data in the process. Some providers also offer their own backup services for a fee.

Moving to the cloud isn't as simple as clicking a button and watching all your nonprofit systems become one with a new cloud host. It requires planning and contingencies in case something goes wrong.

The migration process is broken down into five distinct steps:

1. Back up your data. Whether you decide to back up your data yourself or hire a third-party backup service is up to you, but to be on the safe side, I would recommend using a third-party service, especially if you and your staff don't have IT know-how.

For more information about third-party backup services, see Business.com's list of the best backup services .

2. Plan your migration. Once you’ve backed up all of your data, it’s time to decide on the “how” and “when” to migrate your data. Make sure your migration date allows for minimal disruption (such as an extended vacation) and set deadlines for completing the migration. Also, discuss with your provider the priority order of data and application migration in case your nonprofit needs to access features sooner rather than later.

3. Test the cloud environment: Once all the details are fleshed out, work with your provider to set up your cloud environment. Your setup should include testing connections, features, and integrations so that once your data is migrated, your team can start using their cloud applications without any issues.

4. Begin the migration: This is a lengthy process that will likely require configuration on your part as well as on the provider's part to ensure the data is compliant and functional in the new cloud environment.

5. Troubleshooting: It goes without saying that after the migration is complete, additional testing is required to iron out any functionality hitches or identify any data lost in the process. If so, use your backups to fill in any data gaps.

Congratulations! You've successfully moved your nonprofit to the cloud.

Additional technology guides for your nonprofit
Technology is constantly changing, and unless your work revolves around it, it’s hard to keep up with how it will impact your nonprofit. Luckily, nonprofit technology blog Platforms is loaded with guides and resources on how to best implement and use new technology to your advantage.

If you enjoyed this post, be sure to check out these other blog posts as well:

The Essential Guide to Going Mobile for Nonprofits
The Complete Guide to Using Peer-to-Peer Fundraising for Your Nonprofit
How to Use Social Media to Attract and Recruit Nonprofit Volunteers
Looking for nonprofit software? Check out Platforms' list of the best nonprofit software solutions .

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