Digital archiving
In addition to these categories of physical document storage, we have digital archiving. Digitization involves a series of processes, starting with the analysis and classification of all files, their transformation into digital files and, finally, indexing.
Below, you will see document archiving tips based on digital media.
12 Document Archiving Tips
Follow the step-by-step guide and learn how to archive documents!
1. Initial screening
This process involves the preliminary review and organization of documents before they are properly stored. In this way, the documents will be ordered and classified, ensuring that archiving is truly effective.
This means that it will be necessary to analyze the company's files and select them, after all, some documents may have already passed their storage period and may be discarded.
2. Microfilming
A rapidly growing organizational trend in Brazil is microfilming , a legally valid process whose objective is to use photographs to capture images of documents .
In the case of digitalization, some physical documents still need to azerbaijan mobile database be stored for a certain period of time, even after being digitized. However, when it comes to microfilming, it is easier to reduce the physical archive and archive papers only when strictly necessary.
>> Did you know? When stored correctly, microfilm files can last for hundreds of years without any problems .
3.
There are many ways to archive data, but currently the most recommended method is to digitize it . Most of the company's documents can be digitized without any problems by specialized services.
Digitizing means converting physical documents into digital documents, which can be stored on computers, devices such as external hard drives, pen drives or media (DVD, for example).
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